Frequently Asked Questions

What do I need to do to get my own authority to haul and become legal?

  1. Complete our online application

  2. After receiving MC# from the FMCSA, pass on that information to your insurance agent to have proper filings made.

  3. Wait 10 days for FMCSA protest period to expire, then begin operations once your permanent authority notice is received in about 21 days

What else is required for having your own authority?

  • US DOT Number - Included in basic package

  • MC Number - Included in basic package

  • BOC-3 Form Filed - Included in basic package

  • UCR Registration - Included in basic package

  • Apportioned license plate - Not Included

  • IFTA License and Decal Stickers - Not Included

  • Minimum $750,000 Liability Insurance – click here to apply for insurance coverage

*GVWR of 26,000 and over

How long will the process of getting my authority take?

We will submit your application online to FMCSA the same day we receive it, and your MC number is issued immediately. After the mandated 10 day protest period, the FMCSA will then mail out the certificate for Operating Authority in about 21 days.

How do I figure out my GVWR to report?

The GVWR is your Gross Vehicle Weight Rating and it is the maximum total weight of the truck or truck and trailer combined fully loaded.

What is a DOT Number, and do I need to have one?

The USDOT Number serves as an identifying number for officials when collecting and monitoring a company’s safety information acquired during audits, compliance reviews, interventions, crash investigations, and inspections.

A USDOT Number is required if you have:

  • If you transport between 9 and 15 passengers (including the driver) for compensation,
  • If you transport 16 or more passengers, or
  • Haul hazardous materials in interstate commerce.
  • Vehicles that are over 10,000 lbs

Safety Audit Information for new entrants:

All new entrants will be required to have a DOT Safety Audit usually within the first 3-6 months of activation, and you’ll be notified of this by U.S. mail. After being notified, you have 90 days to schedule your audit with the DOT. Usually a state police officer will conduct the audit at your place of business. Some of the important items to have on file are listed below:

  • Pre-employment drug test for all drivers

  • DOT Medical examination. A medical card will be issued and is good for 2 years

  • Enrollment in a drug-testing program

  • Daily vehicle inspections sheets

  • DOT Certified annual inspection of equipment

  • Company Drug and Alcohol Policy

  • Supervisor Training Program. (This is required if you have more than one driver). If you would like to take this DOT certified online training please e-mail us at shawn@sasafetyservices.com

  • MCS-90 proof of financial responsibility (provided by your insurance carrier)

*(If you would like assistance with your DOT Safety Audit, please e-mail S.A. Safety Services, LLC at shawn@sasafetyservices.com)

What is IFTA (International Fuel Tax Agreement) and the requirements?

  • IFTA Fuel Tax Reporting is required for any vehicle crossing state lines with GVW/GVWR over 26,001 lbs. The IFTA agreement states that you pay the taxes the state charges at the pump on any mileage run in that state even if you did not purchase fuel there.

  • Under the IFTA, you are issued an IFTA license and one set of IFTA decals per truck, which will allow you to operate in all other IFTA jurisdictions without buying additional decals from those jurisdictions.

What is the BOC-3 form?

We file the BOC-3 form with the FMCSA in order to designate a process agent for you in all 50 states. A process agent is a representative upon whom court papers may be served in any proceeding brought against a motor carrier, broker, or freight forwarder.

My application is filed and I have my US DOT and MC #’s. Can I begin operating?

Not until your authority becomes active. If you are stopped by a DOT officer, and your authority is not active, he can place you out of service and fine you $1,000 to $10,000. You also need insurance in place, and filings made (click here for InsureMyRig.com)

Will I need anything else to travel in the 48 states?

There are 4 states that have their own weight distance tax permits. They are Kentucky, New Mexico, New York, and Oregon. If you travel through any of these states you are required to either have a temporary or permanent permit. In most cases, the permanent permit will be the less expensive in the long run.

What is the definition of an authorized for-hire carrier?

An authorized for-hire carrier is a person or company that engages in the transportation of cargo or passengers for compensation.

What are the definitions of Common, Contract, and Broker Authority?

  • Common carriers provide for-hire transportation to the general public

  • Contract carriers provide for-hire transportation and are contracted to specific shippers

  • Brokers arrange for transportation of cargo belonging to others utilizing for-hire carriers and must file either surety bond or trust fund agreement to be in compliance

What is the difference between interstate carriers and intrastate carriers?

Interstate carriers carry cargo across state lines, while intrastate carriers operate within a single state.

What is the UCR Program?

  • The United Carrier Registration (UCR) Program is a federally-mandated, annual state-administered registration program. Motor carriers, motor private carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, Mexico, or any other country that operate in interstate in interstate or international commerce in the United States must register under the UCR program.

  • The UCR Program is similar to the SSRS in that UCR is a Base-State system, under which a carrier pays UCR fees through its Base Sate on behalf of all participating states.

  • Entities not required to register under the UCR program include:

    1. USDOT registrants (usually owner-operators that do not have interstate authority) under the PRISM program

    2. Purely intrastate carriers, that is, those that do not transport interstate freight or cross state lines.

How do I get my active broker authority?

  • Complete and file the Broker Authority Application

  • A property broker must have a surety bond or trust fund in effect for $10,000. The FMCSA will not issue a proper broker license until surety bond or trust fund for the full limits of liability prescribed herein is in effect. The broker license shall remain valid or effect only as long as the surety bond or trust fund remains in effect and shall ensure the financial responsibility of the broker.

  • A household goods broker must have a surety bond or trust fund in effect for $75,000 on and after January 1, 2012. The FMCSA will not issue a household good broker license until surety bond or trust fund for the full limits of liability prescribed herein is in effect. The household goods broker license remains valid or effective on as long as a surety bond or trust fund remains in effect and ensures the financial responsibility of the household goods broker. Evidence of a surety bond must be filed using the FMCSA’s prescribed Form BMC 84. Evidence of a trust fund with a financial institution must be filed using the FMCSA’s prescribed Form BMC 85. The surety bond or the trust fund shall ensure the financial responsibility of the broker by providing payments to shippers or motor carriers if the broker fails to carry out its contracts, agreements, or arrangements for the supply of transportation by authorized motor carriers.

What are the Exempt Commodities?

Please visit fmcsa.dot.gov for complete list.

What is the UCR Program?

  • The United Carrier Registration (UCR) Program is a federally-mandated, annual state-administered registration program. Motor carriers, motor private carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, Mexico, or any other country that operate in interstate in interstate or international commerce in the United States must register under the UCR program.
  • The UCR Program is similar to the SSRS in that UCR is a Base-State system, under which a carrier pays UCR fees through its Base Sate on behalf of all participating states.
  • Entities not required to register under the UCR program include:
  • 1) USDOT registrants (usually owner-operators that do not have interstate authority) under the PRISM program
  • 2) Purely intrastate carriers, that is, those that do not transport interstate freight or cross state lines.
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  • Permit My Rig is a private 3rd party company, we are not the USDOT or affiliated with any government agency.